What this vendor does
Provides performers, hosts or experiences within a safe, timed programme suited to the event and audience.
Typical planning timeline
Questions to ask before booking
- What is the exact performance duration and format?
- What technical and backstage requirements apply?
- Who secures music or performance permissions?
- Is the content suitable for the guest group?
- What is the cancellation or replacement plan?
Budget considerations
Include performance fee, rehearsal, travel, hospitality, technical rider, stage, sound, permissions, overtime and cancellation.
Contract checklist
- Legal or trading name and current contact details
- Exact events, locations, dates and service hours
- Named lead, staffing and subcontracting terms
- Itemised deliverables, quantities and exclusions
- Fees, taxes, deposits, payment dates and receipts
- Overtime, travel, meals, power and access requirements
- Postponement, cancellation, substitution and refund terms
- Delivery, damage, liability and usage rights where relevant
Warning signs
- No technical rider or contract
- Unsafe audience interaction
- Content that has not been agreed
Comparison checklist
| Approach | Planning consideration |
|---|---|
| Live musicians | Responsive atmosphere; technical needs |
| Dance performance | Visual focus; rehearsal and safe stage |
| Host or emcee | Programme flow; brief pronunciation and tone |
| Interactive act | Guest engagement; consent and accessibility |
Practical tips
- Ask for complete work or service examples comparable to your scale.
- Give cultural and ceremony notes directly; do not expect the vendor to define family traditions.
- Keep one written decision log and confirm price-changing requests.
- Assign one event-day contact who is not the couple.
Printable booking check
Before paying a deposit
Helpful answers
Frequently asked questions
When should we book a wedding entertainment?
A useful planning target is 4–9 months before, but availability depends on location, season, scale and complexity. Compare written scopes before paying.
How many quotations should we compare?
Compare enough written proposals to understand scope and market differences. Use the same event details and inclusions so the comparison is meaningful.
What should be written into the contract?
Record dates, locations, hours, named services, quantities, staffing, fees, taxes, payment dates, overtime, cancellation, postponement, substitutions and delivery obligations.
Is this a vendor recommendation?
No. ShaadiGuide does not list, rank or endorse businesses. This page is educational preparation for your own checks and decisions.