What this vendor does
Coordinates guest, family or couple movement using suitable vehicles, drivers, routes and dispatch contacts.
Typical planning timeline
Questions to ask before booking
- What exact vehicle model and capacity are guaranteed?
- How are delays, breakdowns and replacements handled?
- Are fuel, tolls, parking and driver allowances included?
- Who dispatches vehicles and tracks arrivals?
- Is luggage and accessibility capacity sufficient?
Budget considerations
Include vehicle days, waiting, fuel, tolls, parking, driver allowance, transfers, luggage capacity and contingency vehicles.
Contract checklist
- Legal or trading name and current contact details
- Exact events, locations, dates and service hours
- Named lead, staffing and subcontracting terms
- Itemised deliverables, quantities and exclusions
- Fees, taxes, deposits, payment dates and receipts
- Overtime, travel, meals, power and access requirements
- Postponement, cancellation, substitution and refund terms
- Delivery, damage, liability and usage rights where relevant
Warning signs
- No replacement-vehicle process
- Capacity quoted without luggage
- Drivers without written schedules
Comparison checklist
| Approach | Planning consideration |
|---|---|
| Cars | Flexible small groups; higher unit cost |
| Mini coaches | Medium groups; check access and luggage |
| Buses | Efficient volume; route and parking limits |
| Shuttles | Repeated loops; requires dispatch control |
Practical tips
- Ask for complete work or service examples comparable to your scale.
- Give cultural and ceremony notes directly; do not expect the vendor to define family traditions.
- Keep one written decision log and confirm price-changing requests.
- Assign one event-day contact who is not the couple.
Printable booking check
Before paying a deposit
Helpful answers
Frequently asked questions
When should we book a wedding transport?
A useful planning target is 3–8 months before, but availability depends on location, season, scale and complexity. Compare written scopes before paying.
How many quotations should we compare?
Compare enough written proposals to understand scope and market differences. Use the same event details and inclusions so the comparison is meaningful.
What should be written into the contract?
Record dates, locations, hours, named services, quantities, staffing, fees, taxes, payment dates, overtime, cancellation, postponement, substitutions and delivery obligations.
Is this a vendor recommendation?
No. ShaadiGuide does not list, rank or endorse businesses. This page is educational preparation for your own checks and decisions.