What this vendor does
Designs, sources, installs and removes ceremony, stage, entrance, lighting and guest-area décor.
Typical planning timeline
Questions to ask before booking
- What exact items and quantities are included?
- Which reference elements are guaranteed versus inspirational?
- What substitutions need approval?
- Who handles rigging, power, fire and venue permissions?
- When will installation and removal occur?
Budget considerations
Require quantities and materials for structures, flowers, furniture, lighting, transport, labour, rigging, power, taxes and dismantling.
Contract checklist
- Legal or trading name and current contact details
- Exact events, locations, dates and service hours
- Named lead, staffing and subcontracting terms
- Itemised deliverables, quantities and exclusions
- Fees, taxes, deposits, payment dates and receipts
- Overtime, travel, meals, power and access requirements
- Postponement, cancellation, substitution and refund terms
- Delivery, damage, liability and usage rights where relevant
Warning signs
- A mood board without itemised scope
- No structural or electrical responsibility
- Large late-stage cash requests
Comparison checklist
| Approach | Planning consideration |
|---|---|
| Fresh flowers | Natural detail; seasonal price and wastage |
| Artificial flowers | Reusable consistency; inspect quality |
| Minimal | Fewer focal elements and cleaner logistics |
| Luxury | More labour and production; requires precise scope |
Practical tips
- Ask for complete work or service examples comparable to your scale.
- Give cultural and ceremony notes directly; do not expect the vendor to define family traditions.
- Keep one written decision log and confirm price-changing requests.
- Assign one event-day contact who is not the couple.
Printable booking check
Before paying a deposit
Helpful answers
Frequently asked questions
When should we book a wedding decorator?
A useful planning target is 6–10 months before, but availability depends on location, season, scale and complexity. Compare written scopes before paying.
How many quotations should we compare?
Compare enough written proposals to understand scope and market differences. Use the same event details and inclusions so the comparison is meaningful.
What should be written into the contract?
Record dates, locations, hours, named services, quantities, staffing, fees, taxes, payment dates, overtime, cancellation, postponement, substitutions and delivery obligations.
Is this a vendor recommendation?
No. ShaadiGuide does not list, rank or endorse businesses. This page is educational preparation for your own checks and decisions.