What this vendor does
Sources, conditions and installs flowers for personal pieces, ceremony structures, tables and entrances.
Typical planning timeline
Questions to ask before booking
- Which flowers and quantities are specified?
- What seasonal substitutions are allowed?
- How will flowers be stored and installed?
- Who supplies vessels and removes waste?
- Can structures support the proposed work safely?
Budget considerations
Price by variety, season, stem or coverage quantity, mechanics, vessels, refrigeration, transport, labour, wastage and substitutions.
Contract checklist
- Legal or trading name and current contact details
- Exact events, locations, dates and service hours
- Named lead, staffing and subcontracting terms
- Itemised deliverables, quantities and exclusions
- Fees, taxes, deposits, payment dates and receipts
- Overtime, travel, meals, power and access requirements
- Postponement, cancellation, substitution and refund terms
- Delivery, damage, liability and usage rights where relevant
Warning signs
- No substitution approval process
- Reference images without quantities
- Flowers blocking exits, sightlines or food service
Comparison checklist
| Approach | Planning consideration |
|---|---|
| Seasonal local | Lower transport and stronger availability |
| Imported | Distinct varieties; price and supply risk |
| Fresh focal pieces | Natural impact in selected areas |
| Mixed reusable décor | Lower floral volume and easier reuse |
Practical tips
- Ask for complete work or service examples comparable to your scale.
- Give cultural and ceremony notes directly; do not expect the vendor to define family traditions.
- Keep one written decision log and confirm price-changing requests.
- Assign one event-day contact who is not the couple.
Printable booking check
Before paying a deposit
Helpful answers
Frequently asked questions
When should we book a wedding florist?
A useful planning target is 4–8 months before, but availability depends on location, season, scale and complexity. Compare written scopes before paying.
How many quotations should we compare?
Compare enough written proposals to understand scope and market differences. Use the same event details and inclusions so the comparison is meaningful.
What should be written into the contract?
Record dates, locations, hours, named services, quantities, staffing, fees, taxes, payment dates, overtime, cancellation, postponement, substitutions and delivery obligations.
Is this a vendor recommendation?
No. ShaadiGuide does not list, rank or endorse businesses. This page is educational preparation for your own checks and decisions.